What to Look for When Searching for a Secure Printing Solution

Prior to the onset of COVID-19, the way we lived, worked and interacted with one another was changing rapidly due to digitalization. Trends such as enterprise mobility and digital collaboration continued to gather steady momentum and we were able to enjoy greater flexibility in terms of when and where we worked.

For many companies, this flexibility is no longer an option. In order to survive, businesses across all sectors have had to quickly adapt and adjust. Many were forced to implement remote working for the first time.

While this mobility provides a brand-new platform for today’s businesses to become closer to their customers, to provide a more personalized service, it also drastically increases security vulnerabilities.

The crisis has seen our dependence on digital tools and solutions increase dramatically and this reliance will only increase with the rise of 5G networks and the Internet of Things (IoT).

A new era with new threats

As companies across the world begin to slowly return to the traditional office workspace, one thing is clear: it is no longer “business as usual.”

It seems highly likely that many industries will not return to the strict traditional office nine-to-five model of working. Google, for example, plans to keep 200,000 full-time and contract employees working remotely until at least July 2021.

With staff spread out across towns and cities instead of in their usual office hub, the number of potential points of cyber-attack has grown exponentially. Shared databases with vast amounts of confidential data are now being accessed via home Wi-Fi networks over which companies have virtually zero control.

The need for a trusted security partner – specialists in IT solutions, software, and document solutions – will soon become apparent. The World Economic Forum’s COVID-19 Risks Outlook concludes that cyberattacks and data fraud are considered the most likely technological risks of COVID-19 for the world. Given what’s at stake, many companies won’t get a second chance to right any wrongs.

Prior to the pandemic, IDC’s 2019–2020 Vendor Assessment report detailed how many IT managers and Chief Information Security Officers (CISOs) still assumed that systems put in place to protect the network would extend to other connected peripherals. They warned that security around network perimeter is “crumbling,” and “every device connected to the network is now an endpoint security risk, printers and MFPs included.”

The volume of documents being digitally shared continues to sky-rocket and such a mindset will prove to be detrimental for those who fail to give document security the importance it merits.

But what makes a secure printing solution?

What to look for when searching for a secure printing solution

A one-size-fits-all approach to print and document security is no longer viable. Given the volume and complexity of today’s security threats, today’s business leaders need a partner to provide them with a personalized security solution to fit with the needs of their business.
Teams still need to print, scan and share documents – be it from the office or home office – on a daily basis.

Without a secure document management solution, companies are at risk of confidential documents falling into the wrong hands. Cloud solutions will continue to take center stage and businesses must ensure a secure migration so that employees can work together efficiently and safely.

When it comes to choosing a secure printing solution, Kyocera points to three key factors:

Confidentiality: Only those who are authorized to access information assets can view, download, print or edit these information assets. With the increase in the number of devices accessing shared networks on the go, companies must be able to easily control access permissions and track who has been using a given device.

Integrity demands that information assets must be accurate and correct. To maintain integrity, information assets must be protected against unauthorized alteration by a malicious third party.

Availability ensures that content must be accessible when authorized users need to access it, while maintaining confidentiality and integrity.

These are the pillars that will underpin cybersecurity success and allow companies to optimize the benefits of the digital age without compromising customer information.

Putting these values into action has earned Kyocera’s a “Major Player” status in the IDC MarketScape, confirmation that devices are both secure and safe.

Real solutions for real business pains

In the digital age, companies must get the balance right between mobility and security – with Kyocera, this is made easy.

With greater consistency and control, Kyocera customers are given the tools to build robust and proactive enterprises. These are just some of the solutions designed to tackle real business pains. To turn challenges into new opportunities for improvements in efficiency and productivity.

Microsoft Connector is a business application created to simplify document scanning and sharing from a network-connected Kyocera HyPAS-enabled MFP to an existing installation of Microsoft SharePoint, Exchange, and/or OneDrive for Business.

With Kyocera’s OnBase Connector companies can further leverage existing OnBase investment by scanning, indexing and routing documents into the enterprise content management application directly from your HyPAS-enabled Kyocera MFP – facilitating the secure collaboration and exchange of information.

Kyocera Fleet Services allows you to regularly update your device firmware to prevent vulnerabilities while its audit log function enhances compliance. Remote management maximizes your print fleet’s potential without the need for costly onsite visits. With the rise of remote working, being able to monitor multiple devices across multiple locations will prove to be invaluable.

With uncertainty facing businesses across all industries, a holistic approach to cybersecurity is needed. There can be no weak links in the overall security chain and document security is no different. Device consistency and control enable us to enjoy the benefits of digitalization without putting our valuable data at risk.

Those who choose Kyocera are able to count upon a reputable and trusted security partner that has proven time and time again its ability to not only ensure secure workflows, but also efficient process and reduced downtime.

For more on how Kyocera can secure your business and elevate productivity to the next level, download our new security eBook here.