KYOCERA Document Solutions
As modern companies navigate an era of digital transformation, it is important to stay on top of current trends in digitization and information management to protect data, maximize productivity, and make the most sustainable choices, both for business and the planet. Kyocera content services are designed to support your digital transition and ensure your workflows are optimized, while your environmental impact is minimized. Discover how to digitize documents for more sustainable information management and what the main benefits are of storing your content in the cloud.
While most companies have at least begun their digital transformation, many organizations still heavily rely on paper in daily processes. However, there are several benefits of transitioning to a digital content management system which support more sustainable information management.
To digitize documents, all you need is a manner of scanning paper and a storage system to which you can upload digital files. Kyocera’s MFPs offer advanced scanning features, such as handwriting recognition, automatic de-skew, and ID card scan to support swift and accurate digitization. Moreover, with Kyocera software such as Kyocera Cloud Capture (KCC), your employees can easily capture documents and immediately send them to a cloud content management platform such as Google Drive or Kyocera Cloud Information Manager (KCIM). KCC allows users to print from and scan directly to the cloud without having to upload or download files from a computer as a middle step.
KCIM offers a secure, centralized hub in which to store digital documents. With comprehensive features such as keyword search, access controls, and password protection, you can streamline workflows, reduce time wasted manually searching for files, and protect sensitive data from unauthorized personnel. The process of digitizing and storing content in the cloud is straightforward with Kyocera’s support and it improves operational efficiency and sustainability in your workplace.
“Kyocera content services are designed to support your digital transition.”
A recent study by Economist Impact, sponsored by Kyocera, called “Transitioning to sustainability: Employee perspectives on workplace practices ” found that globally a top-down approach to sustainability exists in workplaces, in which senior executives lead change, while junior employees feel a disconnect between their work and the organization’s sustainability initiatives. This finding challenges a generational myth that junior employees are more engaged with sustainability practices. The report concludes that a more inclusive bottom-up approach is needed to engage all employees across an organization and make sustainability everyone’s responsibility.
The reduction of resource consumption is one of the most common global practices to improve workplace sustainability, such as cloud storage and the digitization of paper processes . The study showed that this is true across industries. Therefore, if you have not already taken these small steps towards a greener tomorrow, it’s time to join the digital revolution and do your bit to make the workplace a more sustainable environment.
Moving your content to the cloud helps to reduce your organization’s use of paper and other print consumables, such as ink or toner, eliminate on-site servers and consume less electricity. It’s also the most secure, efficient, and accessible approach to content management. Digital documents can be protected by passwords and access permissions, and your digital content management system is better prepared for disaster recovery.
If you are ready to undertake digital transformation and embrace more sustainable information management, contact Kyocera today to discuss your next steps and how Kyocera content services can help.
