KYOCERA Document Solutions
We strive to provide you with choices regarding certain Personal Information uses, particularly around marketing and advertising. You may submit requests about your data and make certain decisions about use of your Personal Information, by filling in the following form: https://www.kyoceradocumentsolutions.us/en/footer/data-request.html.
Below, you can learn about the various choices and rights you may have about our Personal Information use and disclosure.
Choices from KYOCERA
In addition to disclosures made elsewhere in this Privacy Policy, California and Virginia laws require businesses to disclose certain information related to our privacy practices. This Section of our Privacy Policy (“State Law Privacy Policy”) serves to comply with the California Consumer Privacy Act of 2018 (“CCPA”), as amended by the California Privacy Rights Act (“CPRA”) (collectively referred to as “CCPA”), and any terms defined in the CCPA have the same meaning when used in this Section. This Section of our policy also serves to comply with the Virginia Consumer Data Protection Act (“VCDPA”). We use terms consistent with the rest of our Privacy Policy, but note the term the VCDPA uses for ease of reference, where applicable.
Our State Law Privacy Policy supplements the information contained in our Privacy Policy and applies solely to California and Virginia residents. As with our general Privacy Policy, this State Law Privacy Policy only applies to Personal Information that we collect, use, and disclose as a business, not in our capacity as a service provider or processor.
We have collected the following categories of Personal Information from Consumers within the last 12 months to support business operations, including for the business purposes listed in the chart below. The chart also lists, for each category, our expected retention period, use purposes, and whether we sell the information or share it with third parties for cross-context behavioral advertising. For more on our data retention practices and business purposes for collecting Personal Information, please visit our Privacy Policy.
Category: Identifiers.
A real name, alias, postal address, unique personal identifier, online identifier, Internet Protocol address, email address, account name, Social Security number, driver's license number, passport number, or other similar identifiers
Disclosures:
Disclosed to business partners
Shared with AddThis
Category: Personal information categories listed in the California Customer Records statute. Cal. Civ. Code § 1798.80(e).
A name, signature, Social Security number, physical characteristics or description, address, telephone number, passport number, driver's license or state identification card number, insurance policy number, education, employment, employment history, bank account number, credit card number, debit card number, or any other financial information, medical information, or health insurance information.
Some Personal Information included in this category may overlap with other categories.
Disclosures:
Disclosed to business partners
Category: Protected classification characteristics under California or federal law.
Age (40 years or older), race, color, ancestry, national origin, citizenship, religion or creed, marital status, medical condition, physical or mental disability, sex (including gender, gender identity, gender expression, pregnancy or childbirth and related medical conditions), sexual orientation, veteran or military status, genetic information (including familial genetic information).
From employees or job applicants only
Disclosures:
Disclosed to business partners
Shared with AddThis
Category: Commercial information.
Records of personal property, products or services purchased, obtained, or considered, or other purchasing or consuming histories or tendencies.
Disclosures:
Disclosed to business partners
Category: Internet or other similar network activity.
Browsing history, search history, information on a consumer’s interaction with a website, application, or advertisement.
Disclosures:
Disclosed to business partners
Shared with AddThis
Category: Geolocation data.
Physical location or movements.
Disclosures:
Disclosed to business partners
Shared with AddThis
Category: Professional or employment-related information.
Current or past job history or performance evaluations.
From employees or job applicants only.
Disclosures:
Disclosed to business partners
Category: Non-public education information (per the Family Educational Rights and Privacy Act).
Education records directly related to a student maintained by an educational institution or party acting on its behalf, such as grades, transcripts, class lists, student schedules, student identification codes, student financial information, or student disciplinary records.
From employees or job applicants only.
Disclosures:
Disclosed to business partners
Category: Inferences drawn from other Personal Information.
Profile reflecting a person’s preferences, characteristics, psychological trends, predispositions, behavior, attitudes, intelligence, abilities, and aptitudes.
Disclosures:
Disclosed to business partners
We have not collected Sensitive Personal Information from Consumers within the last 12 months.
Reselling Personal Information
The CCPA prohibits a third party from reselling Personal Information unless you have received explicit notice and an opportunity to opt-out of those resales. Third parties that may resell your Personal Information include:
Your State-Specific Rights and Choices
The CCPA and VCDPA provide California and Virginia residents with specific rights regarding their Personal Information, what the VCDPA calls personal data. If applicable, this section describes your CCPA- and VCDPA-based rights and explains how to exercise those rights. The section will not apply, however, if Kyocera does not collect any Personal Information about you or if all of the information we collect is exempt from the statute (for example, the CCPA does not protect information that is already protected by certain other privacy laws, and it does not protect information that is already publicly available; the VCDPA does not apply to Personal Information about a natural person in a commercial or employment context). This Section only includes information Kyocera has collected as a business. It does not address information Kyocera may handle as a service provider for other businesses.
Exercising Your Personal Information Rights
To exercise any state rights described in this Section, please submit a request by either:
Only you, or sometimes someone legally authorized to act on your behalf, may submit a request to exercise your Personal Information rights.
You or your authorized agent may be limited to submit certain requests within a 12-month period. Your request must:
If you would like, you may designate an Authorized Agent to make a request under the CCPA or VCDPA on your behalf. We will deny requests from agents that do not submit proof of authorization from you. If you designate an Authorized Agent to make a request under the CCPA or VCDPA, to verify that an authorized agent has authority to act for you, we may require:
We will only use Personal Information provided in such a request to verify the requestor’s identity or authority to make it, except for record-keeping purposes. We will delete this information as soon as practicable after complying with the request.
If you submit a request to Kyocera and Kyocera is the service provider or processor of your Personal Information, we will do our best to route the request to the proper party so long as we have sufficient information to do so on your behalf.
Right to Know and Data Portability/Right of Access
You have the right to request that we disclose certain information to you about our collection and use of your Personal Information over the past 12 months (the “Right to Know”). Virginia consumers have the right to confirm whether Kyocera is processing your personal data and to access this personal data (the “Right to Access” and “Right to Data Portability”). Once we receive your request and confirm your identity (see Exercising Your Personal Information Rights), we will disclose to you:
Right to Delete
California and Virginia residents have the right to request that we delete any of your Personal Information that you have provided or that we have collected from you and retained, subject to certain exceptions (the “Right to Delete”). Once we receive your request and confirm your identity (see Exercising Your Personal Information Rights), we will review your request and may retain the information is an exemption to the law applies.
Right to Correct Inaccurate Information
If we maintain inaccurate information about you, California and Virginia residents have the right to request correction of that inaccurate Personal Information, taking into account the nature of the Personal Information and the purposes of the Personal Information processing. We will use commercially reasonable efforts to correct this information.
Right to Limit
Kyocera’s use of Sensitive Personal Information falls into one of limited business purposes. We do not share Sensitive Personal Information for any other purpose.
Right to Opt-In or Opt-Out of Sale
The VCDPA gives consumers the right to request to opt out of the processing of the personal data for purposes of (i) targeted advertising, (ii) the sale of personal data, or (iii) profiling in furtherance of decisions that produce legal or similarly significant effects concerning the consumer. The CCPA has similar opt-out rights.
California consumers also have the right to opt-out of sales or sharing for targeted advertising purposes.
If you are age 16 or older, you have the right to direct us to not sell your Personal Information at any time (the “right to opt-out”). We do not sell the Personal Information of consumers we actually know are less than 16 years old, unless we receive affirmative authorization (the “right to opt-in”) from either the consumer who is between 13 and 15 years old, or the parent or guardian of a consumer less than 13 years old. Consumers who opt-in to Personal Information sales may opt-out of future sales at any time.
To exercise the right to opt-out, you (or your authorized representative) may send us an email request to privacy@da.kyocera.com or fill out the data request form.
Once you make an opt-out request, we will wait at least 12 months before asking you to reauthorize Personal Information sales. However, you may change your mind and opt back in to Personal Information sales at any time by submitting a request online through this link.
You do not need to create an account with us to exercise your opt-out rights.
Non-Discrimination
We will not discriminate against you for exercising any of your state law privacy rights. Unless permitted by the CCPA or the VCDPA, we will not:
However, we may offer you certain financial incentives permitted by the CCPA or VCDPA that can result in different prices, rates, or quality levels, such as offering coupons, discounts, promotions, other price reductions, or promotional offers for products and services in exchange for providing your Personal Information. Any CCPA- or VCDPA-permitted financial incentive we offer will reasonably relate to your Personal Information’s value and contain written terms that describe the program’s material aspects. Participation in a financial incentive program requires your prior opt-in consent, which you may revoke at any time. Do not provide your Personal Information if you do not want to opt in to these offers. After you receive a promotional offer, you may opt-out by contacting us. For more information, please see Exercising Your Rights and Your Personal Information Use Choices
Response Timing and Format
We will confirm receipt of your request within 10 business days. If you do not receive confirmation within the 10-day timeframe, please contact privacy@da.kyocera.com.
We endeavor to substantively respond to a verifiable consumer request within 45 days of its receipt. If we require more time (up to another 45 days), we will inform you of the reason and extension period in writing.
We will deliver our written response by mail or electronically, at your option.
Any disclosures we provide will only cover the 12-month period preceding our receipt of your request. The response we provide will also explain the reasons we cannot comply with a request, if applicable. For data portability requests, we will select a format to provide your Personal Information that is readily useable and should allow you to transmit the information from one entity to another entity without hindrance.
We do not charge a fee to process or respond to your verifiable consumer request unless it is excessive, repetitive, or manifestly unfounded. If we determine that the request warrants a fee, we will tell you why we made that decision and provide you with a cost estimate before completing your request.
Appeal Process
If you would like to submit an appeal for any decision with regard to any consumer request, please contact privacy@da.kyocera.com.