KYOCERA Document Solutions
As businesses increasingly rely on high-quality, multifunction printers (MFPs) to support their hybrid workforces, the upfront costs of purchasing these devices can feel overwhelming. Printer leasing offers a flexible, cost-effective solution that keeps your office equipped with the latest technology without requiring significant capital investment. Whether you're a growing business or a larger enterprise, understanding how leasing works can transform how you manage your office technology needs. Kyocera is here to share the ultimate guide to office printer leasing in 2025.
Printer leasing is a financial arrangement where businesses rent printers or MFPs for a set period, typically two to five years. Instead of purchasing outright, companies make monthly payments, often bundling in maintenance and support, as is the case with Kyocera’s Unlimited Plan. This approach allows businesses to maintain access to cutting-edge technology while avoiding the depreciation risks and maintenance costs associated with ownership.
There are several key advantages to leasing printers and MFPs for businesses that have regular printing and copying needs.
Leasing eliminates the need for a large upfront investment, freeing up capital for other critical business expenses. By spreading costs over time, businesses can better manage cash flow while still enjoying top-tier devices.
Office technology evolves rapidly, and leasing ensures your business always has the latest features. With upgrades included in leasing agreements, you can avoid obsolescence and stay competitive.
Many leasing agreements include service and maintenance packages, taking the burden of repairs and upkeep off your shoulders. This guarantees minimal downtime and consistent performance.
Leasing expenses are often fully deductible as an operating expense, offering potential savings during tax season.
Before entering a leasing agreement, it is important for businesses to evaluate these key factors to ensure the arrangement meets their printing needs.
Determine how much you can allocate monthly for leasing. Ensure the payment structure aligns with your financial stability and growth projections.
The price for printers varies, depending on the device you purchase. There can also be the unfortunate event of needing to pay for repairs, should something go wrong. Fortunately, office printer leasing allows you to have get a printer for one consistent price, sometimes even with service included, so you don’t have to deal with any unexpected costs.
Consider your printing volume and the features you need, such as scanning, copying, and secure printing. MFPs can consolidate several tasks into one machine, saving space and costs.
As your business grows, your printing needs may change. It is wise to opt for a leasing provider offering flexible terms that allow upgrades or additions as required, such as Kyocera.
“There are several key advantages to leasing printers and MFPs.”
Choosing between color and black and white devices depends on your business needs. Black and white printers are cost-effective and ideal for printing text-heavy documents. By contrast, color printers are essential for producing high-quality visuals, such as marketing materials. Evaluate the volume and purpose of your print jobs to determine which suits you best. Kyocera’s portfolio boasts a range of both color and black and white devices to suit various print needs.
Deciding between floor-standing and desktop devices depends on office space and usage. Desktop printers are compact and work well for small teams or low-volume needs. Floor-standing models are larger, offering higher capacity and advanced features, making them suitable for high-demand environments. Match your choice to your office workflow and growth potential.
Selecting the right leasing provider is critical to maximizing the benefits of your arrangement, and Kyocera is here to ensure you get the very best out of your office equipment and leasing agreement.
Transparency is a must-have in business printer leasing providers. Leasing companies should clearly outline terms, including any potential fees or penalties. Moreover, service quality is important. Maintenance and support should be reliable and responsive to minimize disruptions for your enterprise. Finally, find a provider that can offer flexible and scalable solutions and easy upgrades.
Kyocera’s leasing options, such as the Unlimited Printing Plan, exemplify these qualities. This plan combines high-performance printers with an all-inclusive service and supplies package, ensuring predictable costs and seamless operation tailored to your needs.
How much does a printer cost to lease? That depends on your needs! Get in touch and we’ll find the best deal for you.
Office printer leasing is a smart investment for businesses seeking modern, reliable technology without the high upfront costs. With benefits ranging from cost efficiency to streamlined maintenance, leasing empowers companies to focus on growth while staying ahead of technological advancements. Explore Kyocera's leasing solutions to discover how they can transform your office environment and drive productivity.
For more details about Kyocera’s Unlimited Plan and guidance on choosing the right plan for your business, contact our expert team today.
